In light of preserving memory and in securing our increased funding needs, the FCG body voted in December 2015 to institute a Board of Trustees to ensure accountability and sustainability of this growing professional organization.
All current FCG members and FCG alumni will be given the opportunity to vote in each Trustee, who will serve a two-year term.
Attached below is a brief explanation of the Board of Trustees. We ask that you would thoughtfully consider sitting on our non-profit Board of five to seven members. If this is an opportunity you are interested in, please fill out this form by Friday, March 18, 2016.
1. Name and Purpose
The main function of the Board of Trustees will be to act as an advisory to the current Executive Board and the FCG elected leadership. This board will ensure the accountability and sustainability of the FCG enterprise.
The Board will consist of three or five members, all of whom will be both Batten and FCG alumni. All FCG alumni are eligible to run for a Board position, regardless if they participated in Executive leadership themselves during their time in FCG. There should always be at least three or five members – in the event of Board attrition and an even number of members, a vote should be help to replace any empty positions. Terms will last for two years.
Board of Trustees members will be elected by a simple majority of all current and former FCG members, with a one-vote per person rule.
This Trustees Board will have the authority to approve budget requests for the coming year. Furthermore, this board will have veto power over clients and/or projects in queue for the next project cycle.
This board will convene at least twice a year (once before each semester) in December and June, either in Charlottesville, the D.C. area, or online. The meeting will be open to all FCG members and Batten students.
2. Officers and Duties
There shall be three officers of the Trustees, consisting of a General Counsel Chair, Human Resource Chair, and the Finance Chair. Their duties are as follows:
– The General Counsel Chair(s) shall convene regularly scheduled board meetings, shall preside or arrange for other members of the FCG Alumni Board of Trustees to preside at each meeting. The General Counsel shall be responsible for assisting the Executive Director of FCG in their duties of fostering client relationships and
building the FCG Consulting brand. There will be a maximum of three General Counsel Chairs.
- The Human Resource Chair(s) shall be responsible for assisting FCG consultants with appropriate means for conflict resolution and receive all internal and external complaints about current FCG members and FCG Executive Board members. The Human Resource Chair shall delegate issues to the Membership Chair of the FCG Executive Board if the Human Resource Chair determines the Executive Board could effectively and fairly address issues without conflict of interests.
- The Finance Chair shall be responsible for assisting the FCG Director of Finances with budgets, fundraising efforts, and other finance related inquiries. The Finance Chair will also act as liaison along with the previous year’s Director of Finances for the the Director of Finances to the Batten administration as well as potential donors.
- FCG Executive Director shall serve as an ex-officio member.
- Chair of Alumni Relations and Special Events shall be the liaison between the FCG Board of Trustees and the FCG Executive Board.
The board will meet formally once a semester (twice a year) either in person at an agreed upon time and place, or through an online video conference. If the board members choose to meet in-person, a portion of travel can be reimbursed if funds are available. All issues to be voted on during meetings shall be decided by a simple majority. The board can also meet informally throughout the year or may be called upon by the Executive Board. If a special meeting is called by the Executive Board, all board members will be given at least two weeks notice prior to the meeting.
4. Elections and Vacancies
The Board will be voted in by a simple majority of Alumni and current members. Each member of the board will serve for two years. Board members may serve an indefinite number of terms. Elections will be held digitally, with the Director of IT serving as the primary organizer. Alumni shall be contacted in the Spring semester of the election year to apply for the board. The application period will remain open approximately one month long. Upon closure of the application period, the new Chief Information Officer will
compile the total list of applicants and send out a voting form to all alumni and current members. The open voting period will be no longer than seventy-two hours, so as to ensure efficient turnaround.
Vacancies: If the board finds another Board member is incapable of performing their duties for whatever reason, the Board can host a vote to replace that member at the next public meeting. The IT chair will be the primary organizer of the vote – which will be run in the same fashion as the usual board election as mentioned above.
5. Bylaws and Policies
Although current FCG Consulting members are required to contribute dues to FCG’s operations each year, Trustees are not tasked with this fiscal responsibility.
Special meetings of the Alumni Board may be called by the chair, should the elected leader deem an in-person conversation to be necessary for the continued operations of FCG.
Prior to meetings, the Chair of the Alumni board will forward the agenda, with room for other members of the Alumni Board to offer suggestions, insights, or critiques of FCG operations.
6. Membership Difficulties
The Membership Chair shall keep a log of anonymous complaints (on a Google form), so as to be thorough and ensure that the board addresses all complaints and all questions regarding FCG operations.
If the Board of Trustees is made aware of issues within the Executive Board or with a particular FCG member, the Board will have the ability to terminate that member’s position in office and call for a new election for the position.
The Membership Chair will send the person in question a “complaint report” through email that outlines the issue and suggestions for next steps/remedies to the problem (first strike).
The second strike can be a formal, in-person interview with the Executive board, during which the Alumni Board can outline next steps for either removal or improvement.
The third strike shall equate to dismissal from FCG membership or leadership.